Creating your guest list can be one of the most stressful parts of planning your wedding. It's difficult to balance being mindful of your budget and not wanting to forget anyone that is excited to celebrate with you and while this part of your planning process may not be quite as fun as tasting cake flavors or selecting your linens, it is obviously an essential part. Follow these tips from Theknot.com and you can limit the stress and knock this big item off your to-do list!
1. Decide how you'll divvy up the list—before accepting financial help.
We won't tiptoe around the truth: Making a guest list can get messy, especially if one or both sets of parents are involved in the planning or contributing financially. That's why you should be clear about your expectations before you accept help from them. Even if you're paying for the wedding yourselves, it's a good idea to get the families together and talk about the guest list so there are no surprises. Once you've started putting down deposits with someone else's money, you're in a bind, whereas before you start spending, you can still negotiate or choose to decline.
Tip: Traditionally the couple gets half the guest list, and each set of parents gets a quarter of the guest list. So if you're planning to invite 200 people, you'd get 100 guests, your parents would get 50 and your fiancé's parents would also get 50. The most drama-free approach is to split the list evenly three ways.
2. Use a system that's collaborative.
There are a lot of different ways you can build your guest list, but it's best to use a system that's collaborative so anyone with input can make edits in real time and see the most up-to-date version. (Our Wedding Workbook is a great spot for this!)Tip: Don't delete any names once you get going. When the time comes to start dividing the yeses from the maybes (and the nos) you can use several color-coded tabs, or make a separate document for names you're unsure about. You might discover that you do have extra space, but if you erase the names completely, you'll have no idea who you might want to invite.
3. Design your dream list.
When you start building your list, jot down the names of everyone you could ever imagine attending your wedding, from old camp friends to that funny third cousin you met once at a family reunion. Just for this part, take your budget and venue out of the equation. You'll have to do some trimming later on, but for now, think big.
Tip: If you're tempted to invite even more people on a whim later, go back to this list as a reality check. If they were never on your dream list, are they really crucial now?
4. Be realistic about the number of guests to avoid stress later on.
Crunching the numbers isn't the most glamorous part of wedding planning, but there is a figure you really can't avoid: your guest list count. Your budget and the venue size are the main factors that should play into this decision. Each guest adds to the number of plates your caterer will prepare, favors, chair rentals and how much cake you'll need. Choose a number that's larger than your venue's capacity and you'll be holding your breath every time you open an RSVP. It's much better to keep your number on the conservative side. If there's room in the budget or you end up having more space than you thought you would, add later on.
5. Make some cutting rules (and actually follow them).
It's time to return to reality and start trimming that dream list until you reach your real number. The easiest way to cut the list is to come up with rules and actually stick to them. We promise it'll be easier in the long run and you'll avoid potential drama down the line. What do we mean by "rules"? Here are a few common ones:
Rule 1: If neither of you has spoken to or met them or heard their name before, don't invite them.
Rule 2: Not crazy about inviting children to your party? Don't feel bad about having an adults-only wedding. (We can give you tips on how to handle this respectfully!) Rule 3: If neither of you has spoken to them in three years and they're not related to you, don't invite them.
Rule 4: If there's anyone who's on the list because you feel guilty about leaving them off (maybe because you were invited to their wedding or they're friends with lots of people who are invited), don't invite them.
Tip: We've heard just about every guest list horror story, and through experience, we know the only way to make this process go smoothly is to be as fair as possible when you're making edits. It'll be difficult at first, but for each person you take off your in-laws' or parents' list, take one off your own as well.
BONUS TIP: Avoid last-minute add-ons.
Whether or not you spread the word yourself, you're probably going to get one or two awkward comments along the lines of, "I can't wait to come to your wedding!" from someone you're not so sure about inviting. In the moment, it can seem like an easy out to respond, "Me too!" But do this and you'll either end up having to add them to the list or having an even more uncomfortable conversation that's basically akin to disinviting them. The best thing you can do is steer clear of wedding specifics while you're still in the early planning stages. BONUS BONUS Tip: Prepare yourself for potentially awkward conversations by coming up with a polite but firm response that can't be misinterpreted. Something along the lines of, "Of course we'd love to invite everyone, but unfortunately, with the venue space and our budget, we aren't able to." Then take the conversation in a totally different direction.